Bookings & Payments

Booked and paid, while you shoot.

Clients choose a session, pick an open time and pay a deposit, any time and from any device. The money goes straight into your own account.

How clients book

Four steps to a booked session.

A simple booking page on your own website.

  1. I.

    Choose a session

    Clients pick a package and any add-ons.

  2. II.

    Pick a date & time

    Only times you're actually free can be chosen.

  3. III.

    Add their details

    Contact info, notes on their vision, and agreement to your terms.

  4. IV.

    Pay the deposit

    Or simply request the booking, if the package has no deposit.

Every confirmation email includes an add-to-calendar file, and the chosen time is held for 20 minutes while the client pays, so nothing gets double-booked.

Scheduling

Your schedule, your rules.

01

Availability rules

Set when you work once, and the calendar only offers times that fit.

  • Working hours for each day of the week
  • Blackout dates and extra open days
  • Buffer time between sessions
  • Minimum notice, and how far ahead clients can book
  • A maximum number of bookings per day
  • Different days or lengths for each package
02

Calendar sync

Your personal calendar and your booking calendar stay in step.

  • Busy times from your Google Calendar block booking slots
  • Your calendar is checked every hour
  • Add-to-calendar files for you and your clients
  • A month and week view of every booking in your admin
03

Reminders & follow-ups

Automatic emails keep clients informed and cut down on no-shows.

  • Reminder emails on the days you choose before a session
  • A thank-you follow-up after the session
  • A payment link for the remaining balance
  • Every email's wording is yours to edit
04

Booking management

Everything about a booking in one place.

  • Calendar and list views with filters
  • Reschedule with an availability check
  • Cancel, with a refund if needed
  • Add bookings yourself, or turn an inquiry into a booking
  • Record payments taken outside the site
  • Export to CSV
The booking page

Booking that works while you shoot.

Clients book from your website at any hour, on any device. You get a notification, the client gets a confirmation, and the session appears on your calendar.

  • Times shown in your time zone
  • Studio or on-location sessions
  • Client notes and a "How did you hear about us?" question
  • Spam protection on every booking
QMS-Photo booking page
Plate I · The booking page
Payments

Paid into your own account.

Connect your own PayPal, Square or Stripe account. Client payments go straight to you, and we're never in your money flow.

Deposits

Ask for a fixed deposit, a percentage, full payment or nothing, package by package.

Pay links

Email a client a link to pay the remaining balance online.

Verified payments

A booking is confirmed only after the payment is checked with your provider.

Refunds

Refund a payment from your admin, with a full history on every booking.

Test mode

Try the whole booking and payment flow in your provider's test mode before going live.

Secure checkout

Card details go to your payment provider, never to your website.

Your calendar

Your schedule at a glance.

See every session on one calendar, with booking statuses and blocked days clearly marked. Click a day to add a booking yourself.

  • Requested, confirmed, completed and cancelled bookings
  • Deposit paid and balance due on every booking
  • A timeline of emails and changes
Book a Demo
QMS-Photo bookings calendar
Plate II · The bookings calendar
Let's talk

Ready to fill your calendar?

See how QMS-Photo takes bookings and deposits for you, day and night.

Contact Us for Pricing